Museum Association of Newfoundland & Labrador’s Conference and Annual General Meeting
Hosting Selection Procedures:
General
- The Board of Directors of MANL has the responsibility to promote, review and select the sites for its Annual General Meeting and Conference.
- MANL shall advise inviting prospective hosts to apply for future Conference sites.
- The board shall review all applications to ensure that the Conference host requirements have been met. The applicant shall then be notified as to whether the request has been accepted as the site.
The Applicant
It is MANL’s objective
to attract a minimum of 100 delegates.
To ensure that the
attendance and quality of the Annual Conference is maintained the following guidelines
must be met by the applicant.
Please forward correspondence complete with conference proposal to:
_______________________________________
MANL
AGM Committee
P.O. Box 5785
St. John’s, NF
A1C 5X3
Tel. (709) 722-9034, Fax
(709) 722-9035;
e-mail: manl@nf.aibn.com
_______________________________________
Section A - Call For Proposals: Timelines
The board of Directors of MANL is accepting proposals from interested parties to co-host its Annual General Meeting and Conference for the beginning of October.
The deadline for
proposals is November 30 of the preceding year the applying organization wishes
to host a MANL conference. The complete application package (see section B:
Proposal Selection) must be received in the MANL office by that date.
Section B - Proposal Selection
The Board of Directors of MANL is responsible for the selection of the community which will co-host the annual conference. The selection will be based upon an application which will include all information as requested in these hosting guidelines.
The application must indicate broad support with a clear indication of the ability and commitment by the interested partner to co-host with MANL. The written proposal should address the following areas:
- A letter of invitation
from the Mayor of the Municipality and/or the President of the partnering
organization.
- A preliminary local
arrangements committee with the names of the chair person and other members.
- A clear indication
that all site criteria can be satisfied;
- A commitment as to the
dates of the conference
- A preliminary budget
indicating both the project revenues and expenditures and/or an indication of
the level of financial support it can provide;
- A commitment to develop a comprehensive educational program and entertainment, including keynote speakers, in concert with MANL's AGM Committee.
Section C - Site Criteria
The applicant must have
the physical ability to host the convention. Based upon the attendance at
previous years' conferences the number of full delegates and guests attending
the MANL Conference has been about 90-100. All aspects of the site must
accommodate both the partners' attendees as well as the MANL delegates.
Therefore the minimum criteria are as follows:
Conference facilities which can accommodate the following:
Lobby and foyer space
sufficient for registration activities Banquet, meal and social facilities for
the minimum number of delegates, partners, volunteers and guests; Accommodation
facilities in proximity to the central site with sufficient rooms for delegates
and guests at reasonable rates;
Meeting room space for
MANL board meetings and/or convention management; All on-site and off-site
facilities must be fully accessible.
Section D - Conference Organization
Local Arrangement
Committee Structures It is expected that the partner(s) will include in its
proposal the intention to have a well managed Local Arrangements Committee.
Conference liaison to the MANL Board will occur formally through MANL's AGM
Committee and MANL's Executive Director.
In the event that there
is more than one organization identified as a co-host, each partner would
indicate its own level of involvement as members of the Local Arrangements
Committee.